1. Who we are

This Privacy Policy explains how Vector Public Affairs (“Vector Public Affairs,” “we,” “us,” or “our”), part of Oxygen Group, collects, uses, and protects personal data when you visit vectorpublicaffairs.ro (the “Site”) or otherwise interact with us — for example, by submitting our contact form or corresponding with us by email.

Data Controller:
Vector Public Affairs ( Global Media Consulting srl )
Globalworth Campus A, 6th floor
Bucharest, 020337, Romania
Email: contact@vectorpublicaffairs.ro
EUID ROONRC: J29/1065/2024
VAT number: 49989720

We process personal data in accordance with Regulation (EU) 2016/679 (the “GDPR”) and applicable Romanian data protection law (Law No. 190/2018).

2. What personal data we collect

We collect personal data in the following ways:

a) Information you provide directly
When you use the “Write to us” contact form or otherwise contact us, we collect:

• Full name
• Organization
• Email address
• The content of your message (“Brief description”) and any other information you choose to include

b) Information collected automatically
When you browse the Site, we and our service providers may automatically collect certain technical information, such as:

• IP address
• Browser type and device information
• Pages visited and time spent on the Site
• Referring website
• Cookie identifiers (see Section 6, Cookies, below)

c) Information from correspondence
If you email us directly or communicate with us through other channels, we retain the content of that correspondence and your contact details.

We do not knowingly collect special categories of personal data (e.g., health, political opinions, religious beliefs) through the Site, and we ask that you do not submit such data through our contact form unless it is strictly necessary for a mandate you are discussing with us.

3. Why we process your data and our legal basis

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Where we rely on consent (for example, for non-essential cookies or the contact form checkbox), you may withdraw it at any time without affecting the lawfulness of processing carried out before withdrawal.

4. Who we share your data with

We do not sell or rent your personal data. We may share personal data with:

• Service providers who support our operations, such as website hosting, IT support, and email service providers, acting as processors on our behalf and bound by data processing agreements.
• Oxygen Group entities, where necessary for shared business administration, on a need-to-know basis and consistent with this Policy.
• Professional advisers (e.g., legal, accounting) where necessary for our legitimate business purposes.
• Public authorities or regulators, where required by law or to protect our legal rights.
  A successor entity, in the event of a merger, acquisition, or sale of assets, subject to appropriate safeguards.

5. International data transfers

Where personal data is transferred outside the European Economic Area (EEA) — for example, to a service provider located in a third country — we ensure an adequate level of protection through mechanisms recognized under the GDPR, such as the European Commission’s Standard Contractual Clauses, an adequacy decision, or other appropriate safeguards.

6. Cookies and similar technologies

The Site may use cookies and similar technologies to operate correctly, remember preferences, and understand how visitors use the Site (analytics).

• Strictly necessary cookies are used to enable core Site functionality and do not require consent.
• Analytics and other non-essential cookies are only set with your consent, obtained through a cookie banner or similar mechanism when you first visit the Site.

You can manage or withdraw your cookie consent at any time through your browser settings or, where available, the Site’s cookie preference tool.

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7. Data retention

We retain personal data only for as long as necessary for the purposes described in this Policy:

• Contact form and correspondence data: retained for the duration of our business relationship and for a reasonable period afterward (generally up to 3 years from the last interaction), unless a longer period is required for legal, accounting, or dispute-resolution purposes.
• Analytics/technical data: retained in accordance with the retention periods of the relevant analytics tools, typically no longer than 12 months.

8. Your rights

Under the GDPR, you have the right to:

• Access the personal data we hold about you
• Rectify inaccurate or incomplete data
• Erase your data (“right to be forgotten”), subject to certain exceptions
• Restrict processing in certain circumstances
• Object to processing based on legitimate interest, including profiling
• Data portability, where processing is based on consent or contract and carried out by automated means
• Withdraw consent at any time, where processing is based on consent

To exercise any of these rights, contact us at contact@vectorpublicaffairs.ro. We will respond within the timeframes required by applicable law.

You also have the right to lodge a complaint with the National Supervisory Authority for Personal Data Processing (ANSPDCP) in Romania (dataprotection.ro), or with the supervisory authority of your habitual residence, place of work, or place of the alleged infringement.

9. Data security

We implement appropriate technical and organizational measures designed to protect personal data against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.

10. Children’s privacy

The Site is intended for business professionals and is not directed at individuals under the age of 16. We do not knowingly collect personal data from children.

11. Changes to this Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. The “Last updated” date at the top of this page indicates when it was last revised. We encourage you to review this Policy periodically.

12. Contact us

If you have questions about this Privacy Policy or how we handle your personal data, please contact:

Vector Public Affairs
Globalworth Campus A, 6th floor, Bucharest, 020337, Romania
Email: contact@vectorpublicaffairs.ro